Food Safety and Inspection Service
Administrative Officer (Resource Management Specialist)
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Summary
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: Qualification: To qualify for the GS-09 level, your resume must demonstrate at least one year (52 weeks) of specialized experience equivalent to the next lower grade level GS-07 in the Federal service or equivalent experience in the private or public sector. Assisting colleagues in the design, development, or refinement of informational work products, analytical summaries, or formal reports to ensure clarity, accuracy, and alignment with organizational standards prior to review and approval. Participating in workgroups or focus groups by contributing analysis, supporting discussions, or helping identify opportunities to improve operational efficiency, streamline workflows, or enhance resource utilization. Tracking or monitoring the distribution of materials or products by accurately entering, maintaining, or validating data within established tracking systems, and identifying irregularities that require follow-up. Reviewing documentation or forms to verify completeness, accuracy, or compliance with established requirements. Education can be used in lieu of specialized experience as defined below: Successful completion of a masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to a master's degree or LL.B. or J.D., if related. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed graduate-level education and experience. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. Only graduate education, more than the amount required for the next lower grade level may be used to qualify. Qualification: To qualify for the GS-11 level, your resume must demonstrate at least one year (52 weeks) of specialized experience equivalent to the next lower grade level GS-09 in the Federal service or equivalent experience in the private or public sector. Designing, developing, or formatting items such as informational work products, analytical summaries, or formal reports to ensure clarity, accuracy, and readiness for review and approval by senior staff. Assisting in the planning, coordination, or execution of special projects or operational initiatives aimed at improving workflow efficiency, strengthening resource allocation, or enhancing overall organizational performance. Collaborating closely with cross-functional teams or working groups to coordinate activities, resolve interdependency issues, to ensure timely completion of shared tasks and deliverables. Tracking, monitoring, or validating the distribution of materials or products to identify issues or support continuous improvement. Reviewing, verifying, or assessing documentation or forms for completeness and accuracy, resolving errors or issues Education can be used in lieu of specialized experience as defined below: Successful completion of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed graduate-level education and experience. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. Only graduate education, more than the amount required for the next lower grade level may be used to qualify. Qualification: To qualify for the GS-12 level, your resume must demonstrate at least one year (52 weeks) of specialized experience equivalent to the next lower grade level GS-11 in the Federal service or equivalent experience in the private or public sector. Conducting evaluations or final quality assurance reviews of items such as informational work products, analytical summaries, or formal reports. Leading or managing special projects or strategic initiatives focused on enhancing operational efficiency, optimizing workflows, or improving allocation and utilization of organizational resources. Monitoring, analyzing, or reporting on key tracking metrics to identify workflow stoppages, diagnose distribution issues, or implement corrective actions to improve material or product flow. Assessing existing business processes to recommend, develop, or implement improvements to strengthen documentation lifecycle management. Education can not be used in lieu of specialized experience for the GS-12 grade: For additional information regarding common patterns of creditable experience and education, please refer to the OPM Administrative Officer Series (0341) standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Major Duties
Develop, modify, and evaluate program objectives for process improvement.
Consult with agency leadership on organizational needs, and explain documentation requirements.
Develop and analyze methods and procedures by surveying services to ensure they conform to USDA and FSIS standards.
Compile and track expenditure data for mail and shipping needs.
Communicate with internal and external stakeholders to address issues for resolution.
Manage procurement of supplies and services.
Maintain a database or systems of support data to generate required tracking reports.
Perform assessments to ensure compliance with regulations and management controls.
Provide support and interpretation regarding procedures to carry out the agency mission.
Conduct quality assurance assessments to ensure quality of service on items produced.
Coordinate the receipt, storage, inventory, and reporting of supplies and accountable items.
Required Documents
The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages. Your application may be disqualified if you include any of the information listed here: What should I leave out of my resume? If education is required or you are using education to qualify, you must submit a copy of all relevant college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. If claiming Veterans' Preference, you must submit a DD-214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty, you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veterans' Preference must be verified prior to appointment. Without this documentation, you will not receive Veterans' Preference, and your application will be evaluated based on the material(s) submitted. If claiming 10-point Veterans' Preference, you must provide the DD-214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on Veterans' Preference visit FedsHireVets. Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. Resumes must not exceed two pages. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration.