Offices, Boards and Divisions
Administrative Specialist - Environmental Enforcement Section
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Summary
To qualify for GS-12, you must have one year of specialized experience at, or equivalent to, the GS-11 Federal grade level or above evaluating the operations of an office to measure effectiveness and organizational productivity, recommending improvement processes, and providing support for centralized administrative activities for an organization. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement. YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered. To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/13088994.
Major Duties
As an Administrative Specialist, typical work assignments may include the following: Serves as the main point of contact for employees and managers and directs the centralized administrative work of the Section. Liaises with management to coordinate and identify volunteers for Department sanctioned non-litigation opportunities. Coordinates the Section's Continuity of Operations Plan for emergency planning and exercises (Contacts, Building Maps, Evacuation Route Maps, Volunteer Rosters). Liaises with the Office of Administrative Services on requests for permits, parking, building & office equipment support, office space, and special events. Oversees the collection of the Section's annual reporting obligations, including state bar certifications; financial disclosures; and various professionalism, ethics, and other training. Coordinates with Section management on administrative and logistical support for special projects for conferences, retreats, training seminars, and workshops. Coordinates with Section managers to create and track training for new employees, conducts trainings on administrative matters, and creates training plans and timelines. Coordinates with the Division's Law Clerk and Intern Coordinator to ensure smooth operation of law clerk and undergraduate intern programs. Manages administrative processes for centralized human resource related work of the Section e.g. submission of SF-52s, tracking completion of performance appraisals for staff, and tracking promotions for attorneys and professional staff. Coordinates hiring committees; oversees process logistics including scheduling interviews and committee panels; oversees compilation of relevant documentation; completes reference checks; coordinates with hiring manager to draft recruitment recommendations to management; and finalizes hiring memos. Coordinates with management to finalize recruitment documents for positions, including contents of vacancy announcements, positions descriptions, crediting plans, work plans, and related documentation. Serves as the primary timekeeper for the Section; performs internal audits of leave balances; resolves or troubleshoots issues involving the time reporting system. Leads teams of people to carry out tasks within the scope of the work, overseeing the work and providing performance input for a staff of Administrative Specialist, Legal Assistants, volunteer students, and other clerical positions.
Required Documents
Resume (not to exceed two pages) demonstrating relevant experience and dates the experience was obtained. Cover letter (optional) SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, change in tenure, within-grade increase, or promotion, whichever is most recent. An Award or General Pay Adjustment action will not suffice. Performance appraisal issued within the last 12 months. Your online responses to the Occupational Questionnaire. CTAP documentation, if applicable. Your resume MUST include full employment information such as periods of employment with month/year started and ended, title of position(s), PT hours worked, and description of duties. If Federal employment, you must include the grade of the position(s) on your resume. To prove eligibility for the special CTAP selection priority, you must submit a copy of a Reduction-in-Force notice of impending separation and your latest performance appraisal showing a rating of at least fully successful. Additional information about CTAP eligibility can be found at http://www.opm.gov/ctap/index.asp. Do not include the following types of information in your profile or resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Encrypted and digitally signed documents
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the online assessment and submission of the required documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: To begin the application process, click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you and via email notification. The email may be routed to your "Spam" or "Junk" folder. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated.