United States Army Installation Management Command
Administrative Support Specialist NF-04
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Summary
Resumes must be two pages (or less). Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position. A qualified candidate must possess the following: Knowledge of management principles, practices, and techniques to provide administrative services to the organization, analyze administrative practices, and recommend improvements in administrative procedures and policies. In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": Posses one year of experience as Administrative Support Specialist or in an equivalent position at the next lower grade or equivalent grade. Utilizes office automation software (Microsoft Outlook, Word, Excel, Teams, and SharePoint) and collaboration tools to accomplish duties in the most efficient manner. Understanding of the garrison structure and recognizing priorities and the need to coordinate work with others. Applicant meeting the Best Qualifying Criteria/Highly Preferred will be referred to the hiring manager. All other qualified applicants will be referred if requested by the hiring manager. Claimed experience must be verifiable through your resume. Assumptions will not be made.
Major Duties
Plans and executes a variety of administrative functions, to include but not limited to, such duties as preparing and reviewing correspondence; preparing briefings and charts; developing reports; arranging meetings and maintaining calendars.
Performs, coordinates, and/or participates with staff members to accomplish work. Performs a variety of internal administrative management services.
Provides administrative and logistical support and overall office management for the supervisor and/or staff in connection with the accomplishment of assigned functions.
Coordinates office activities and establishes office operating procedures to ensure uniform interpretation and implementation of administrative regulations and directives.
Establishes changes to promote or improve operations. Oversees, coordinates, and performs the service and supply functions for the office.
Required Documents
About Your Resume Federal agencies are required to limit resumes to two pages or less and it must support the general or specialized experience described in this announcement. Resumes must adhere to the two-page limit and must be legible so they can be reviewed for eligibility, minimum qualifications, and other position requirements listed in this job opportunity announcement. For additional information on the two-page resume limit, refer to: https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/. Your resume must be 5 megabytes (MB) or less. We recommend saving and uploading your resume as a PDF to preserve formatting and page count (https://help.usajobs.gov/faq/application/documents/resume/page-limit). Please do not include photographs, personal images or other inappropriate content in your application materials. Expedite Your Hiring To better expedite your hiring, we recommend including contact information (name, email, phone number) for professional references in your application. Required Documents Required documents may vary based on the requirements for the position. The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: Resume Other Accepted Documents Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: Cover Letter DD-214/ Statement of Service Transition Assistance (TA) Supporting Documents PCS Orders Resume Separation Notice (RIF) SF-15 SF-50/ Notification of Personnel Action
How to Apply
You may submit your application package using one of the two methods identified below: 1. Electronically (preferred) at https://www.usajobs.gov/ and search for Announcement number O4NAFJJ-26-13093246. The complete application package must be submitted by 11:59 PM Eastern Time on 10/30/2026 to receive consideration. Click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to include in your application. Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJOBS account and designate the document type when submitting your application. It is the applicant's responsibility to verify that the application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Click this link to preview the application:https://apply.usastaffing.gov/ViewQuestionnaire/13093246. Additional information on how to complete the online application process and submit your online application may be found at https://appsupport.usastaffing.gov/hc/en-us. To verify or check on your application, log into your USAJOBS account. One logged in, the Welcome screen lists your applications, your application status, and the date it was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status. 2. Manually: Please refer to the "Additional Information" section of this announcement for instructions on how to request a paper application.