Federal Maritime Commission
Human Resources Specialist (Recruitment and Placement)
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Summary
To Qualify for the GS-12: You must have one (1) year of specialized experience equivalent to the GS-11 level in the Federal service with the knowledge, skills, and abilities to perform the duties of the position to be filled. Specialized experience is defined as: 1) Performing staffing and recruitment placement functions under Delegated Examining, Merit Promotion, and other hiring authorities, researching and analyzing documentation to support actions, coding and providing advice on the processing of a wide range of personnel actions to include: accessions, promotions, reassignments, realignments, details, transfers, adverse actions, awards and resignations; 2) Utilizing various HR related automated software programs (i.e. USA Staffing, National Finance Center (NFC), Position Management System Online (PMSO), Entry, Processing, Inquiry and Correction System (EPIC), etc.) to gather and evaluate data and; 3) Administering guidance to management and employees on various HR related topics (i.e., recruitment, staffing and placement To Qualify for the GS-13: You must have one (1) year of specialized experience equivalent to the GS-12 level in the Federal service with the knowledge, skills, and abilities to perform the duties of the position to be filled. Specialized experience is defined as: 1) Serving as a subject matter expert in the management and performance of the full range of staffing and recruitment placement functions under Delegated Examining, Merit Promotion, and other hiring authorities; serving as a consultant in position management; coding and providing advice on the processing of a wide range of personnel actions to include accessions, promotions, reassignments, realignments, details, transfers, adverse actions, awards, and resignations; 2) Utilizing various HR related automated software programs (i.e. USA Staffing, National Finance Center (NFC), Position Management System Online (PMSO), Entry, Processing, Inquiry and Correction System (EPIC), etc.) to gather and evaluate data; 3) Providing expert advice and guidance to management and employees on various HR related topics (i.e., recruitment, staffing placement, and position management); 4) Conducting program-wide evaluation of Human Resources staffing programs to determine compliance with Federal and local regulatory guidelines and; 5) Serving as a quality reviewer for Delegated Examining and Merit Promotion cases to ensure compliance and accountability of prescribed guidelines. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with FMC. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow FMC to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, Noncriminal Justice Applicant's Privacy Rights - FBI, FD-258 Privacy Act Statement - FBI, and SEAD-3-Reporting-U.pdf (dni.gov). *Delegated Examining (DE) certification preferred but not required. The individual selected for the position will be required to obtain and maintan DE certification while performing in this position.
Major Duties
As a Human Resources Specialist (Recruitment and Placement), the incumbent will be part of the Office of Human Resources, Office of the Managing Director, Federal Maritime Commission. The incumbent will be responsible for providing a full range of human resources services, including staffing and recruitment, payroll and compensation, and payroll processing. Additionally, the incumbent will manage and maintain reports related to payroll, the Human Resources Information System (HRIS), and the Enterprise Human Resources Integration (EHRI). As an HR Specialist (Recruitment and Placement), if selected, you will: Conducts job analyses on a wide variety of positions; prepares occupational assessment questionnaires and job announcements. Determines qualifications and eligibility for Delegated Examining, Merit Promotion, and Special Hiring Authorities (e.g. Schedule A, VRA, CTAP/ICTAP); rates and ranks applications; and issues referral lists. Sets pay for new hires and extend tentative and final offers utilizing an automated onboarding system. Processes a wide range of personnel actions, including and not limited to accessions, separations, promotions, reassignments, details, pay increases, performance, realignments, and awards. Additionally, processes payroll-related actions including and not limited to, changes in address, taxes, direct deposit, and leave transfers. Utilizes the NFC system and other automated systems and software to generate information and data for a wide variety of resource reports requested by the Office Director. Manage automated systems, reports, migrations, and programs related to payroll, HRIS, and EHRI. Serve as time and attendance (T&A) subject matter expert providing technical assistance to timekeepers regarding the operations of the timekeeping record system. Conduct regular training with customers on a wide range of staffing matters including principles of staffing, recruitment, and placement. Provide technical advice in the areas of recruitment, staffing, placement, pay entitlements, and other related areas. Promotion Potential: The major duties listed represent the full performance level of GS-13. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Requirements
Must be a U.S. Citizen. Must be registered or exempt from the Selective Service. See www.sss.gov A 1-year probationary period may be required. Must be able to obtain and maintain a background investigation. Time-in-Grade requirement must be met by the closing date of the vacancy. All Federal employees are required to have Federal salary payments made by direct deposit. FMC participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees. All employees of the Federal government are subject to the conflict of interest statutes and regulations including the Standards of Ethical Conduct that govern activities with outside organizations and reporting financial holdings. This position may require the incumbent to complete a confidential financial disclosure report.
Required Documents
Your complete application includes your COMPLETE resume, your responses to the online questionnaire, USA Hire Assessment, and documents which prove your eligibility to apply. 1. Resume - Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. If military or a civilian Federal employee, you must include your rank and/or grade. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications, and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font style such as Lato, Calibri, Helvetica, Arial, Verdana, or Open San Source Sans Pro. The USAJOBS resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. 2. A complete application questionnaire and online USA Hire Assessments. If you are requesting a reasonable accommodation to the USA Hire Assessments, you can find the Reasonable Accommodation process here. 3. Current and former civilian Federal employees - Submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".) Note: An award SF-50 (ex. cash or time off award) may not indicate grade, step, and competitive status. 4. Most recent Performance Appraisal, if applicable - Submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating. If it is not dated within the last 12 months or if you have not received a performance appraisal, please explain why in your application. 5. CTAP & ICTAP applicants - If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents. 6. Land Management Workforce Flexibility Act (LMWFA) Eligibles: If you are a current or former land management agency appointee - you must provide documentation to verify eligibility as follows: a) A copy of your SF-50, Notification of Personnel Action, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; b) A copy of SF-50(s), Notification of Personnel Action(s), that reflect having served under one (1) or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two (2) or more years; and (c) A copy of your Performance Appraisal Plan and/or Supervisor Memorandum that reflects having performed at an acceptable level during each period of service. 7. Veterans Employment Opportunity Act, 30% Disabled Veteran Eligible: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. 8. Current or Former Political Appointees (if applicable) - OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here. 9. Schedule A Documentation: A copy of your Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). 10. Peace Corps & AmeriCorps VISTA: A copy of your Peace Corp Description of Service (DOS) Letter, SF-50, or your VISTA Verification of Service letter from your representative after successful completion of the program. 11. Military Spouses (if applicable) - You must submit verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage) AND: (1) a copy of your spouse's active military orders; OR (2) verification of your spouse's 100% service-connected disability (VA Letter and/or DD-214); OR (3) verification of the service member's death while on active duty (DD-1300/Death Certificate). You are not eligible if you were not married to the veteran at the time of death or have since remarried.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, and assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on 10/26/2026 the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on 10/26/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. If you are unable to apply online or need to fax a document that you do not have in electronic form, please refer to the agency contact information.