Commander, Navy Installations Command
MWR Human Resources Assistant
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Summary
1 year of clerical and/or admin experience 2 years NAF HR experience preferred. Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability. Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner. Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure). Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned. Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g. USA STAFFING). Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned. Ability to communicate effectively both orally and in writing. Must possess interpersonal skills.
Major Duties
Recruiting/Staffing (includes but not limited to): Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following: Contacts selectees and offers positions. Provides initial background investigation documents to appointees after offer of position. Prepares new hire documents for orientation. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Maintains job vacancy files, ensuring adherence to regulations. Notifies applicants of non-selection. General (includes but not limited to): Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response. May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes. May be required to present HR-related training to FFR personnel. Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes. Enters data into recruitment and staffing trackers for updates Maintains various files; performs file disposals according to prescribed schedule. May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above. Generates reports serving various purposes (e.g., staffing rates, due dates, etc.). Recommends changes to standard procedures. Attends required local and regional meetings as HR representative. Benefits (includes but not limited to): Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness). Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc. Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information. Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
Required Documents
The following documents are required at the time of application: Resume Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted. Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service. Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.
How to Apply
Applicants must apply online. Click the blue APPLY button at the top of this announcement to apply. Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.